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Understanding programs and sessions


Programs and sessions: an analogy

To understand how programs and sessions work in the LearnLive system, let's remember back to college for a moment. Say you're required to take a science class to fulfill the requirements of your degree. First, you look at the course catalog to see what fits the bill. Chemistry 101 seems like fun. Conveniently, the college offers several sections of Chemistry 101 on different days. So when you go to the course timetable, you choose the session that fits your schedule. And you know that, since all the sessions are Chemistry 101, they are all interchangeable for the purposes of fulfilling your science requirement. And, when you find out after the first week of class that your schedule needs adjusting and you have to switch sessions, you don't need to buy new textbooks or equipment, you can just re-use what you had as you change sections.

The LearnLive system of programs and sessions works in exactly the same way as courses and sections worked in college.


The efficiency of multiple sessions for a program

Suppose you're planning on a seminar next month called "Risk Management 101," that will be also be webcast from your Seattle office. Some of your associates in Seattle can make it to the live event, but others would rather just watch the webcast. Some people  in the Denver office will want to watch together from their conference room. Other associates in your Portland and Boise offices will be joining from their desktops. And, because not everyone can make the time, you are planning on recording the event and rebroadcasting it the following week, when the Boise office will be watching as a group from a conference room because their office bandwidth is limited. And one senior partner has requested a version that he can watch during his layover in Atlanta which is a day later.

In version 1.0 of the LearnLive LMS, in order to accommodate this scenario, you'd need to create one webcast, three different classrooms, a rebroadcast, and a self-study course. Then you'd have to explain to all these different audiences which program id's they'd need to find and locate in the LMS system in order to enroll and receive the correct amount and type of credit. Then, when the presenter changes PowerPoint decks at the last minute and updates the handouts, you need to make multiple changes just to make that work properly.

However, in our current Version 2.0 architecture, you can construct "Risk Management 101" as a single program, and then create multiple "sections" (which we at LearnLive call "sessions") to manage your different audiences. Just as with Chemistry 101, your end users know what educational product they are going to receive, and they choose the time, place, and method that best suits their needs. And they can find all the enrollment options organized together in one place.


The illustration above is a typical catalog page as it appears in v 2.0. You can see that the title and description of the program is on the left, and the sidebar on the right lists all the sessions, or opportunities, available to consume that program and get credit for it. We can see that this program is going to be a live webcast, which will be rebroadcast a few days later, and then archived as a self-study session. There is also a classroom session for those who can attend in person. Your end users can see all the options available to them all at once, and decide for themselves which option suits them best.

This system provides for efficiency. Let's say you need to do a classroom training program this year, but you need to do it fifteen times spread out over seven different offices. With v 2.0, you only need to create a single program entry in the catalog, and create one classroom session. Then you can simply hit the "duplicate" button fourteen times, enter a new date for each session, and Bob's your uncle-- no more juggling multiple program ID's or synchronizing catalog entries. And if you find that a handout needs to be changed, you can make one update and apply it to all of your fifteen classrooms all at once.

How to Create Programs and Sessions

To create a program, see article: Create a new program.

To create a session, see article: Create a session of a program. Note: session types are the same as program types in v 1. The possible session types are:

Frequently asked questions about programs and sessions

But now I have to make programs AND sessions. Isn't that more work?

Not really. What we've done is taken the same amount of data you'd be entering into the system to create a program in v1, and divided it into two buckets: the time/place/credits/enrollment bucket, which is unique to each session, and the description/file assets/metadata bucket, which is attached to the program, and which you get to re-use for subsequent sessions. If you make a program with exactly one session, the amount of work is the same; if you have two sessions, you've reduced it by 50%, and so forth.

Can I just make a program with no sessions?

You can, but no one would be able to enroll in it. This isn't as silly as it sounds: perhaps you know that there will be a classroom seminar in December, and you'd like to require your first year hires to attend, but you really don't know the exact date yet.  You can still put a foothold for that seminar in the catalog just to inform your associates that it's on its way, and details are TBD.

Does every session need to have a program?

Yes. In order to make a session, you make the program first. The program answers the "what-who-why" questions, and the session answers the "where-when-how much" questions.

Can I move a session from one program to another?

No. The session is useless without a program. Sessions are so easy to create, however, that you could delete one and create a new one in a matter of seconds.

Is this kind of like program groups?

No. Program groups in v 2.0 are much expanded and improved, and serve a very different purpose. All of the sessions of a single program present practically the same content. Each of the components of a program group presents different content.

What happens if I duplicate a program?

Duplicating a program is very easy in v 2.0, and if you duplicate a program with sessions, it duplicates all the sessions as well. Of course, you'd need to edit the time and place of your new sessions in order to make them useful, but, as in our example above for the fifteen classroom trainings, suppose it's the following year and you want to repeat the same program. You can duplicate last year's program, with all of its sessions, all at once, then just update the dates of the individual sessions to this year's dates, and you're good to go.

So what gets added to the catalog-- the program or the sessions?

You add the program to the catalog. You will have a choice when you do this: automatically bring along all the program's sessions (as well as any future sessions you may want to create), or pick and choose which sessions you want to bring along with the program.

How are waitlists affected by the presence of sessions?

Waitlists are implemented at the session level. But since the program's sessions are organized together on one page, your end users can easily see if another session of the same program is available, and enroll in that one instead. You may find your waitlists are shorter in the new system.

Can I add new sessions of the same program after the old ones have already finished?

Absolutely. This is another reason working with sessions is so speedy and efficient.

Can I delete one session of a program or do I have to remove the whole program from the catalog?

You can delete a session permanently without affecting the rest of the program; you can also hide a session temporarily or permanently by removing it from its catalog without actually deleting it.

When my company switches to v 2.0, what will happen to my existing programs?

When your company's existing programs are copied over into v 2.0, for each program you created in v 1, one new program will be created in v 2.0, along with one session for that program. So, if in v1 your program was a webcast, in v 2.0 it will be a program with one session of type webcast. If in v 1 your program was a classroom, in v 2.0 it will be a program with one session of type classroom.

Can I change the session type of a session?

No, when you create a new session you must declare what type of session it will be. However, you can still create a rebroadcast session from a live webcast or from a self-study session just as you currently do.

Do all of the sessions of a program share the same files?

The simple answer to this question is yes, sort of. File management in Version 2.0 is different than in version 1.0-- much more flexible and more efficient. For more information, see Upload PowerPoint presentation for a program.

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This page has been accessed 5,424 times. This page was last modified on 11 January 2018, at 21:42.

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