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Understanding Universities

The University is the part of the LearnLive platform that faces your end users: the licensed professionals and other colleagues in your company that consume learning content. These users will enter the LearnLive platform through a separate URL than the administrators, and the interface they see will be completely different. For more details, see Understanding the LearnLive system.

LearnLive LMS Version 2.0 allows one company to run multiple universities. This is a major change from version one. We have done this so that you can provide separately branded, separately organized portals to the different audiences you need to serve. With your company’s LearnLive account, a single university is automatically created for you. Depending on your company’s contract with LearnLive, you may have additional universities.


The university URL and alias

You can think of a university as a location, a specific website with its own URL, for example: http://university.learnlive.com/iris. You’ll notice that the URL has an alias, or shortcut after the standard "university.learnlive.com". In this case the alias “iris”. This alias is something that you can create and customize for your own university. For instructions on how to do this, see Edit university settings. A university has its own branding as well—its own look and feel. You can customize the style and logo of your university to match your company’s identity (see Customize University Branding). If you have more than one university, you can make each university look different from every other one.

A university also has an ID, which is a numerical value. For example, the university listed above has the id 1055. This ID is automatically assigned to your university when it is created. You can arrive at your university using the ID as well as the alias. For example, ttp://university.learnlive.com/iris and ttp://university.learnlive.com/1055 both resolve to the exact same place.

Many people, however, have trouble remembering a random numerical value, so we recommend giving your university an alias that makes sense and is easy to remember. To assign an alias to your university, see Edit university settings.

Your end users do not need to remember and use the alias for your university. If your users simply type in http://university2.learnlive.com, with no alias, they will be prompted to enter their username and password. Upon supplying that information, they will automatically be taken to your company's university (because LearnLive knows which university their accounts are associated with).

The exception to this is any case where your company has more than one university. In this case, you will have declared one of your universities the "default" university for your users, and this default university is the one that they will enter if they do not use an alias or an ID. This step is generally done for you as part of your account setup, but if you wish to change your default university, you may do so-- see Edit university settings.

Public vs. Private Universities

There are actually two different kinds of universities: private universities and public universities. When users arrive at a private university, they will need to log in with a username and password right away. (See the image above). Once inside, users can enroll in and use any content they see, without providing payment themselves.

In a public university, unlike a private university, the home page is immediately visible. When users arrive at a public university, they can go right in and browse around without the need to log in. They will only need to log in or register when they want to enroll in a session of a program. Generally, content in these universities must be paid for with a credit card before registration is completed. It is possible to offer free content in a public university, but it is NOT possible to offer paid content in a private university. The image below shows a typical landing page for a public university.

This basic distinction will be made for your universities at the time they are created for you, either in the process of migrating to LearnLive Version 2 from Version 1, or in activating your account if you are a new customer.

There is another factor governing user access to a university, and that is the pass code. Both public and private universities can be set up to use a pass code, which is like an individual password but it is the same for all users of the university.

The chart below shows how passcodes affect access to enter a university and to enroll and view content.


To provide or change a passcode for a university, see Create or reset a pass code for a university.

The University Menu Bar

In any university, the main menu bar is divided into two halves, with some items on the left and some on the right. The items on the left side lead to content and pages unique to that university only-- so the catalog, the home page, etc. are unique to the university being visited at that moment. The image below points out this distinction.

But on the right, you’ll see two other items: My Learning and My Compliance. These two items are universal, meaning that these pages appear for your users in all universities. My Learning provides a summary of the user's completed, enrolled, and required programs across all universities, regardless of which university the user is in at the moment.

Please note that My Compliance is only visible to those users whose home company has enabled compliance tracking for them-- i.e., that user must have a paid seat for Compliance in their home company's contract. This enables them to access their compliance records from any university, and their compliance records will automatically include content that was access through any university. For more information about setting up users to track compliance, see Track a jurisdiction for a user.

Compliance-Only Universities

Some universities can be configured as compliance-only. This means that the university is used ONLY for compliance tracking and not for delivery of any kind of learning content. In this case, most of the regular menu options and pages of a typical university are omitted and only those features used through the LearnLive ComplianceTM product are supported.

If your company's needs include a compliance-only university, please contact your account representative for assistance in setting one up.

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This page has been accessed 5,894 times. This page was last modified on 21 January 2014, at 12:59.

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