About | Help | FAQ | Special pages | Preferences | Log in

Printable version | Disclaimers | Privacy policy

Getting Started with Capture

Contents

Introduction

LearnLive Capture is a powerful tool for creating on-demand learning experiences that can be tracked for CPE credit. With it you can assemble CPE-worthy and CLE-worth learning experiences that are available on-demand. You can record your own audio video or audio through the LearnLive interface, or you can use pre-existing media. You can offer the resulting online courses to your end users with CPE tracking already built in.

Before you begin creating content, however, there a few housekeeping items you should put in order first.

Setting Up Housekeeping

Define offices and practice areas

Your company may have more than one office-- in some cases, many more. In order to better organize content and people, the LearnLive system tracks which offices both are associated with. In the LearnLive system, an office is not assumed to be merely a physical location (although you can track those as well) but a division of your organization. Before proceeding, it is best practice to create a data entry for each office in your organization.

Practice areas are an important means of categorizing and searching for program content in the university. Think of practice areas as being like subjects, or areas of study. If you’re migrating from Version 1, it’s likely that you will already have practice areas defined for your company, but if not, it’s generally a good idea to set those up before you begin creating programs. Your company probably already has practice areas defined for itself. Unlike official CPE fields of study, practice areas are unique to your company.


Customize your university

Your end users will access learning content through a university. The university itself is set up and ready for you to use, but you may wish to customize its appearance and features to match your company's policies and your end users' expectations. Your company's contract with LearnLive may include more than one university, and in that case you will likely want to differentiate them from each other by customizing their appearance.


Define custom fields for your user profiles

By default, creating a user profile is simple, and very little information is required. You may wish to track additional items of information for each user. It is best practice (not to mention common sense) to define these additional profile fields before you begin adding users.

Create evaluations if you need them

Evaluations are an important means of obtaining feedback from your end users on the quality and effectiveness of your learning content. They are also required for content to meet AICPA rules for CPE credit. The LearnLive system contains pre-built evaluations that are ready for use, which cover general situations, and which comply with AICPA rules for QAS content. However, you may wish to ask additional questions. You can create as many different evaluations as you wish, and you can assign a different evaluation to each program you create; or you may just assign the same evaluation to all your programs. The choice is yours.

If you plan on creating your own evaluation, or customizing any of the pre-built ones, it is advisable to do this before you begin creating programs, to make your work flow easier. However, you can create and attach evaluations at any time. If you plan on only using the pre-built evaluations, you may skip this step.

Create certificates if you need them

Certificates are necessary if you offer CPE or CLE credit for your programs. Your company's contract with LearnLive may allow you to use the LearnLive certificate, or you may issue your own certificates. If you are issuing your own certificates, you will need to construct a template from which they can be generated. You can start with a pre-built plan and customize its design and assign the items of information that you want to appear on it. In order to do this, you will need information on the organization that is sponsoring the content for CPE credit. You can enter that information once and have it appear on any number of different certificate templates. You should enter the sponsor information first, then proceed to creating certificate templates. If you are planning on using LearnLive's certificate, or if you do not need to issue certificates for your programs, then you can skip this step.

Getting Users into the System

Import user profiles or upload manually

If you are new to LearnLive, basic account information for your licensed professionals will be uploaded as part of the onboarding process. If you are migrating to LearnLive Compliance Version 2.0 from Version 1, you will likely already have user profiles stored in your company's account. In both cases, however, you may wish to add user profiles one by one, or in bulk.

Create instructor profiles if necessary

The instructors who teach your programs are an important asset. You may want to provide additional information about their qualifications and expertise to your end users. Additionally, instructor profiles are required for some kinds of CPE credit by the AICPA. You can create an instructor profiles once in the LearnLive system and it will be used in multiple locations throughout the learning process. Your instructors may also be end users, in which they will have a user account in the LearnLive system like any other user, or they may be simply references to individuals outside your organization, in which case they will not have an user account. You can upload a bio and a photo for the instructor in either case, and you may choose to include the bio and photo in the university or not.

Creating Learning Content

Create the program shell

With the release of LearnLive LMS Version 2.0, substantial changes have been made to the way programs are structured. Even if you are migrating to Version 2 from Version 1, we urge you to begin by reading Understanding programs and sessions. This will explain how programs and sessions are related to each other, and which information is relevant to each.

If you are planning on issuing CPE certificates for your programs, you should familiarize yourself with the additional rules necessary to comply with AICPA requirements. These rules touch on all aspects of the course construction and dissemination process.

At this point, you are ready to begin constructing a program. This process begins by creating an entry in the system and populating the metadata and descriptive information that will be used to register it in the university.


Create a self-study session for the program

As mentioned above, you should have a solid understanding of the relationship between a program and a session (if you haven't already done so, read Understanding programs and sessions). In LearnLive Version 2, a learning experience consists of both a program, which contains catalog descriptions and files, and a session, which contains final dates, times, and other specifics. You can think of it this way: The program answers the questions “what” ,“why” and “how”, and the session answers the questions “when”, “where”, and “how much”. In the LearnLive system, there are several kinds of sessions, i.e. content delivery methods, available: webcasts, rebroadcasts, self-study sessions, classroom sessions, and learning activities. The on-demand learning experiences you create through Capture are called self-study sessions because end users can access them on their own, at any time.

The first thing you'll need to do is create a data entry for a self-study session of the program you just created.

If this self-study session is being offered for credit, you will need to assign the credit values for the session. You can assign a basic value to be used for all jurisdictions, or you can further refine and customize the credit offered in particular jurisdictions based on the requirements within those jurisdictions.

In order to offer credit, you will need to provide certificates to end users who successfully complete the session. By this time, you should have already created certificate templates for your company (unless you are using the LearnLive certificate). You'll need to associate one (or more) of those certificates with your new session.

At this point, you should also attach an evaluation to your session. When your end users have completed the session, they will have the opportunity to complete an evaluation giving feedback on the session. You can also specify, if you wish, that end users must submit an evaluation before they can receive a certificate.

Upload a slide presentation

Congratulations! You are now ready to begin assembling the content for your program. At the heart of every LearnLive self-study session is a slide presentation. You must upload a slide presentation (.ppt or .pptx file type) for the session to operate successfully. If your program's content is simply a video, or if visual materials are already edited into your video, don't worry. In this case, you can simply create a Mircrosoft PowerPoint slide deck containing one slide. You can put your company's logo on it, or include hyperlinks to additional resources, or other reminders. Once you have constructed your slide deck, uploading it is easy.

Upload additional files

Your program may need to make use of additional teaching materials. These can be attached at this time, and you can attach them the same way you would for a slide presentation. In fact, The great thing about the asset manager is that you can upload multiple files in one place. So if you have your content organized on your local drive, you can upload your slide presentation, handouts, highlights, extra multimedia files—in a matter of moments. You can put any number of files into the asset library, even if you don’t end up using them for any specific role. This is a handy feature that allows you to upload drafts of documents, supporting documents, copies of certificates, or really anything you want into the asset library for safekeeping. You can even collaborate with other program creators who are working remotely by using the asset library as a kind of drop box. You can control which files your end users have access to-- only those files assigned a specific role in the asset manager will be made available to your end users. Any other files will be available to other administrators but not to participants. You can also download any file you or anyone else working on the program has uploaded.


Create assessments

Assessments -- quizzes and final exams-- are used to measure the end user's learning progress. Not all self-study sessions use assessments as a means of tracking participation (it is also possible to use participation markers for this purpose) but if you offering your program for QAS, you will need to provide a final exam at the end of the session. A final exam differs from a quiz in the following ways:

You may include any number of questions in a quiz or a final exam.


Upload a video file

A self-study session generally includes an audio or a video track which is synchronized to the slide presentation. Synchronization will happen after both slides and media have been provided. With LearnLive Capture, you can record a media track using this product and a webcam and microphone, or you can upload a media file that has already been recorded and edited outside the system.


Record a video file

If you prefer to record your media file, you can do so through the LearnLive Instructor interface. This process will also record your slide changes automatically.


Edit cue points

If you have opted to upload your own video, rather than record it in the Capture tool, you will need to synchronize your slides to the video. Even if you recorded media and slide changes at the same time through the Capture tool, you may wish to fine-tune some of the timings of those slide changes after the fact. In order to do this, you use a tool called the Cue Point Editor. You will also use the Cue Point Editor to insert the assessments you have created into their proper locations in the timeline of the session.

To edit the cue points for a session, see this article: Assign cue points for self-study session


Test your finished session

Congratulations! You have now finished constructing your self-study session. It is very important that you now test your session to make sure that it plays correctly, that the slide changes are timed properly, and that assessments appear in the correct locations and contain all the correct answers. You can preview any self-study session at any time once the assets are all in place. To test a self-study session, see this article: Launch a self-study session


Do pilot testing / word count if necessary

If you are offering the LearnLive certificate, or providing QAS-compliant CPE credit, you will need to perform a credit evaluation for the session. Up until now, the number of credits you have designated for the session has been a kind of "best guess". With credit evaluation, you will undergo the formal process of determining a final credit amount. Two methods are used for this: pilot testing by designated individuals experienced with the content, or using the Word-count method, by which you arrive at a credit amount based on the media duration, word length, and other factors.

If you are using the pilot test method, you will need to retrieve the evaluations of the pilot testers themselves. A report exists specially for this purpose.

Add to a catalog

Once you are satisfied that your program's content is accurate, that it runs properly, and that final credit evaluation is complete, you are ready to publish it for your end users. To do this, you will add the program and its session to a catalog in your university. You may have more than one catalog, and you may have more than one university, in which case you can add this program and session wherever appropriate.

Managing Activity

Enroll users in the session

In some cases, you may want to depend on your end users logging in to the university and locating and enrolling in sessions on their own. In other cases, you may want to directly enroll end users in a session. Enrolling users is not difficult. In the case of a self-study session, being "enrolled" does not obligate the end user to perform any task at any particular time; it merely puts the session into the user's university account under "enrolled programs" to make it easier to find. Users may start the session on their own schedule, and may finish it over multiple sessions. It is perfectly OK for users to quit a session in the middle and return later; the system will remember their place. If you would like to require users to complete the session by a given date, you may also do so; see the article


Report on user progress for the session

Naturally you will want to know how well your end users are doing with regard to your program. Several reports are available for you to see how many end users have passed, and even more detailed information such as their quiz and final exam scores and responses. You can also view user evaluations, one by one or aggregated as a group.

More Help

If you can't find the task you are searching for on this page, be sure to look in the full index for Capture.

Retrieved from "http://help.learnlive.com/index.php/Getting_Started_with_Capture"

This page has been accessed 6,177 times. This page was last modified on 11 January 2018, at 23:52.



Main pageLearnLive CaptureLearnLive ConnectLearnLive CompassLearnLive ComplianceLearnLive ContinuumCPE Jurisdiction rulesGlossary
Edit
My pages
Log in / create accountMore…